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Home > Resources > Designing a More Effective Workspace

Designing a More Effective Workspace

Workspace is defined as “a space in which to work.” a definition which is just about as drab as watching new paint dry. With such a “vibrant” description of something millions of individuals experience on a daily basis, it is no wonder most people dread getting out of bed and going to “a space in which to work.” In reality, a workspace should be classified as a space that inspires, motivates, and encourages the production and creativity of the individuals who occupy them. A workspace should not be thought of as a cage where we are handcuffed to our keyboard, but as the breeding place for imagination and productivity. How do we rid ourselves of the shackles that oppress our efficiency and stagnant minds? The answer is simply redesigning your workspace environment.

You would be surprised how high your productivity and creativity will soar when you purchase a comfortable new chair, rearrange your desk, or personalize your surroundings. Here are a few helpful tips to designing a more effective workspace.

Less Cluttered Workspace, Less Cluttered Mind

The Layout

A cluttered workspace is a disaster waiting to happen when everything and everyone not only distract us from the task at hand, but bogs down our mind and productivity. This sort of environment can often be found in workspaces where employees are crammed together in small cubicles that offer no form of comfort or space.

The key to an effective workspace is finding the perfect balance between using and not using the space your office has to offer. Every office should provide workspaces that promote focus and productivity while offering open areas that free up our minds and encourage socialization among employees.

The Product

You can still use your office space efficiently without having to stuff everyone into a confined area with the use of Return Desks. Return Desks are L-shaped desks that conserve overall office space while giving employees more desk room to efficiently place files, an extra desktop, or other computer hardware.

Personal Strategy

While congestion of the overall office is important to control, keeping your personal workspace tidy and clean is essential.

  • Remove or store unnecessary items from desk.
  • Invest in one machine that can scan, fax, copy, and print to conserve space on your desk.
  • Purchase a cordless keyboard and mouse to reduce the amount of wires/cords that clutter your desk.
  • Appropriately organize and store unneeded files and documents.
  • Better manage your computer desktop by removing excessive icons and short cut tabs that may clutter your desktop screen.

The Product

You can still use your office space efficiently without having to stuff everyone into a confined area with the use of Return Desks. Return Desks are L-shaped desks that conserve overall office space while giving employees more desk room to efficiently place files, an extra desktop, or other computer hardware.

Choosing the Right Chair

The Product

Sitting in a bad chair for eight hours a day is not only uncomfortable but can be physically demanding and unsafe. Stationary chairs with little cushioning can cut off circulation to your legs and force you to leave your chair to get objects and items that are slightly out of arm’s length. It is best to purchase a heavily cushioned rolling chair that is neither a hazard to your health nor physically demanding.

Personal Strategy

Investing a few extra dollars in an office chair can mean all the difference when it comes to comfort and mobility. Depending on the office floor, it may be best to purchase a plastic chair mat to prevent floor damage and promote easy mobility.

Getting Enough Light

The Layout

Every office space will have areas that lack and possess natural and artificial light. Offices should try to promote natural light within the office by not covering windows with curtains or shades. However, some recesses of the office will not be able to benefit from this natural light and thus should take advantage of personal desktop lights and lighting fixtures.

These few simple changes can make all the difference when it comes to the work environment and morale of an office. Transform your workspace from “a space in which to work” to a place where personal creativity, productivity, and effectiveness are promoted, supported, and encouraged.